The Media Production Coordinator is a full-time position whose primary responsibilities will be to assist with print and digital media production., including but not limited to magazines, websites, e-newsletters, etc.

The position provides an administrative support role to our sales representatives. This includes responding to customer/prospect requests, scheduling and record keeping.

The position will build and maintain positive working relationships with internal and external customers.

The position requires an in-depth understanding of a variety of core business concepts, practices and procedures, as well as meticulous attention to detail of critical business functions.

Send your resume to our Human Resources Department.


  • Maintain great relationships with customers.
  • Record advertising schedules and exhibit space purchases.
  • Prepare personalized media calendars and creative material specifications for customers.
  • Solicit ad material from customers verifying that it meets specifications.
  • Conduct proofing to ensure proper content prior to going to distribution.
  • Maintain ad performance metrics for sales staff and clients.
  • Solicit and maintain online buyers guide listings.
  • Update sales team with open e-newsletter positions.


  • Maintain magazine and e-newsletter subscription additions and deletions.
  • Prepare bi-annually publisher’s statement.
  • Complete annual statement of ownership form for USPS.
  • Process vendor invoices for payment.


  • Solicit logos and sponsorship deliverables from exhibitors.
  • Communicate important deadlines
  • Field questions and support exhibitors


Magazine, print

  • Collect ad material from clients
  • Coordinate circulation with KMPS.
  • Verify ad percentage compliance with postal regulations and communicate results to printer.
  • Itemize print copies on distribution request form and provide to Publishers Press.
  • Determine postage. Code and process check request.
  • Reconcile and code printing invoice.

Magazine, digital

  • Solicit from hyperlinks from ad clients.
  • Provide creative services department with hyperlinks for ad pages.
  • Distribute verified final copy to digital subscribers.


  • Place ads and white papers into e-newsletter software.
  • Output html and text files and transfer into the circulation service software to create e-newsletters.
  • Conduct test blast to confirm accuracy with content, links and verify spam filter results.
  • Coordinate which white papers and house ads to run in each issue. Record on production spreadsheet.

Website Banners

  • Upload banners and create the campaigns in AdvertPro.
  • Create client campaigns (number of impressions, contextual categories or run-of-site).
  • Monitor impressions making adjustments as needed to fulfill required impressions.
  • Compose campaign performance reports for clients.

Sponsored White Papers

  • Collect white papers and abstracts from clients.
  • Upload PDF to library.
  • Orchestrate monthly alert e-mail broadcast.


  • Digital Media Formats (html, pdf, various image formats)
  • Software Applications (Excel, Word, Adobe Acrobat, Outlook)
  • Printing Processes
  • Publication and Circulation Accounting and Compliance
  • Customer and Personal Service
  • Accounting and Purchasing
  • Planning
  • Proofing
  • Customer Relations
  • Active Listening
  • Social Perceptiveness
  • Time Management
  • Critical Thinking
  • Judgment and Decision Making
  • Reading Comprehension
  • Writing
  • Coordination
  • Conflict Management
  • Oral Expression & Comprehension
  • Speech Clarity
  • Deductive Reasoning
  • Problem Sensitivity
  • Written Comprehension & Written Expression
  • Fluency of Ideas
  • Originality
  • Negotiations
  • Conflict Management
  • Ability to lift 20-25 pounds in a general office setting


The following list describes the performance behaviors necessary to meet the minimum requirements.

  • Integrity
  • Dependability
  • Cooperation
  • Results driven
  • Adaptability
  • Innovation
  • Creative conceptualization
  • Developer/multiplier
  • Attention to detail
  • Initiative
  • Self-control
  • Analytical thinking
  • Flexibility
  • Professionalism
  • Strategic agility
  • Collaboration


  • Requires minimum of Associates degree from an accredited college or university.
  • Experience in media production and circulation management preferred.
Download the Media Production Coordinator Job Description